Job Description:Key Responsibilities: * Administration and Liasoning * Housekeeping and Facility Management * Providing support for maintenance of FIAT centers PAN India * Maintenance of company owned vehicles * Vendor Management * Regulatory compliance * Maintenance of chairmans house General Administration * Maintaining effective office administration for better coordination in the office premises * Handling all the activities of housekeeping, security and other office maintenance etc. * Distributing the identity cards to the employees for proper mobility within the office premises * Efficiently generating maintenance reports and MIS reports on daily basis for the running of company operations * Segregating duties and allocating them to the office boys for its timely completion * Competently preparing SOP for various Administration functions in compliance to company policies * Purchasing the stationary and gift items for the office staff for proper inventory control * Arranging conferences, seminars, parties and annual get together at the office * Organizing for security guards for office premises. Facility Management * Handling complete Facilities (Stationary) and infrastructure set up including repair & maintenance * Asset Management, maintaining an inventory & keeping a proper record of an asset * Responsible for the housekeeping and handling the manpower for the result oriented target * Interacting with different departments for executing the maintenance and AMC of all equipment to view overall efficiency * Identifying the commercial properties for office space with a view of expansion keeping the general amenities in view and setting up the facilities * Planning and execution of shifting the office premises. Procurement and Vendor Management * Inviting quotations from different vendors and compare the quotes on the basis of cost and quality and prepared the agreements as per the company procedure * Developing and devising cost effective sources, commercial negotiations and price fixation, component development, supply compliance and contracts management * Evaluating suppliers performance and ongoing compliance in accordance with the defined parameters * Coordinating with the vendors for the negotiations and quality checks of the products procured for the office. Security * Monitoring the function of security officers * Conducting a security survey of the site with respect to manpower deployment and gadgets etc. Liaoning * Liaoning with Government department such as registering authorities for registration of lease agreements on behalf of the company * Liasoning with telephone agencies for timely restoration of telephone lines in case of breakdown * Liasoning with electricity department, municipal department, etc. for smooth services * Liasoning with police department for any assistance to staffs, members or organization in filling of complaint, FIR etc. * Providing support to company advocates relating to court cases.